Platform Features
Everything You Need for Excursion Accountability
A comprehensive feature set designed to replace manual processes with reliable, auditable digital attendance management.
QR Attendance
Replace manual headcounting with instant QR code scanning. Each scan is recorded with a precise timestamp and linked to the scanning staff member.
Checkpoint Verification
Define multiple checkpoints throughout the excursion. Attendance is verified at each location, creating a continuous accountability trail from start to finish.
Teacher Accountability
Every scan is linked to the staff member who performed it. The system maintains a complete record of who verified attendance at each checkpoint.
Digital Timeline
A live, automatically-updated timeline of excursion events builds as the day progresses. Review the full chronological record at any point.
Custom Alerts
Configure alerts for specific events such as a student not scanned within an expected timeframe or a checkpoint missed.
Custom Notes
Staff can attach notes to individual student records during the excursion — for medical incidents, behaviour observations, or special circumstances.
Parent Pickup Recording
Record authorised parent or guardian pickups during the excursion. The system logs who collected a student, when, and which staff member verified the collection.
Manual Check-Out
For situations where scanning is not possible, staff can manually check out a student with a reason and their staff identifier recorded.
Export Reports
Generate and download a complete excursion report at the conclusion of each excursion. Available in PDF and CSV formats for records management.
Audit History
Every past excursion is stored with its complete audit history. Review, access, and export historical records at any time.
Student Upload
Import student lists directly from your existing records. Supports common file formats to minimise data re-entry.
Printable QR Codes
Generate and print QR codes for all students on a single print run. Codes are formatted for each wearable option selected.
Custom Checkpoints
Define as many checkpoints as the excursion requires. Each checkpoint has a name, location reference, and assigned scanning responsibility.
Multiple Excursions
Manage multiple concurrent or upcoming excursions from a single dashboard. Each excursion has its own isolated student list, QR codes, and audit log.
Administrative Dashboard
Administrators can view all excursions, access audit records, manage staff accounts, and review compliance documentation from a centralised dashboard.
See Every Feature Live
Book a demonstration to see the full platform in action.